ACCOUNTING SUPERVISOR

JOB SUMMARY

Performs technical and administrative accounting work in maintaining the fiscal records and systems of the City. Compiles payroll data to maintain payroll records. Supervises clerical staff or other part-time or temporary staff as assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Maintains employee master payroll files.

2. Compiles payroll data such as hours worked, taxes, insurance, and employee identification number, from time sheets and other records.

3. Prepares computer input forms, enters data into computer files and posts to payroll records.

4. Reviews wages computed and corrects errors to ensure accuracy of payroll.

5. Records changes affecting net wages such as exemptions, insurance coverage, and various payroll deductions for each employee to update master payroll records.

6. Records data concerning transfer of employees between departments.

7. Keeps records of leave pay and nontaxable wages.

8. Prepares and issues paychecks.

9. Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.

10. Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.

11. Performs or assists subordinates in performing duties; adjusts errors and complaints.

12. Prepares a variety of studies, reports and related information for decision-making purposes.

13. Supervises and prepares periodic reports. Prepares State and Federal reports.

14. Makes journal entries to balance and close monthly books in general ledger accounts; reconciles general ledger and subsidiary utility accounts.

15. Reconciles bank statements.

16. Assists the Director of Administrative Services in the operation and maintenance of the City’s central financial computer system.

  PERIPHERAL DUTIES Answers payroll related questions from employees. Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Serves as a back up to Director of Administrative Services. Maintains payroll related employee leave records, such as sick or vacation leave. Administers payroll related employee benefit programs such as health insurance, leaves, retirement, etc. Interprets city ordinances relating to utility services.   DESIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from an accredited four-year college of university with a degree in accounting, business management, finance or a closely related field; and (B) Three (3) years of increasingly responsible related experience; or (C) Any equivalent combination of education and experience. Necessary Knowledge, Skills and Abilities: (A) Thorough knowledge of double entry accounting theory, principles and practices; internal control procedures, and bookkeeping and accounting procedures and systems, including computer applications; and (B) Skill in operating listed tools and equipment; and (C) Ability to maintain effective accounting procedures; Ability to carry out assigned projects to their completion; Ability to communicate effectively verbally and in writing; Ability to establish successful working relationships with employees and the public; Ability to work under pressure and/or frequent interruptions.   TOOLS AND EQUIPMENT USED Personal computer, including word processing and spreadsheet software; central financial computer; 10-key calculator, base radio, phone, fax and copy machine.  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, sitting, talking, hearing, using hands to handle, feel or operate objects, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.  SELECTION GUIDELINES Formal application, rating of education and experience, oral interview, reference check, drug screen, drug screening, final selection and pre-employment medical examination are required before any offer of employment will be extended. Applicants may be required to submit to job related testing during interview process. NOTE: Appointees will be subject to completion of a standard probationary period. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The City of Commerce is an “at will” employer.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.