RECREATION COORDINATOR

JOB SUMMARY Plans, administers, and directs recreation programs that are centered around youth sports, with limited adult programs. Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the Parks staff, and assisting in the administration of the standard operating policies and procedures of the department. PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Plans, organizes, directs, and supervises recreation programs while adhering to city policies.

2. Processes program registrations.

3. Represents the department in matters concerning recreation and special events at meetings and workshops.

4. Record information on and prepare reports concerning community programs, costs, numbers of participants and equipment and facility use.

5. Provide monthly and year reports about recreation programs and opportunities.

6. Secures and trains officials for all team sports.

7. Enlists, trains, and supervises volunteer coaches for all teams.

8. Maintain constant community liaison including contacts with local, regional, and territorial sport and recreation organizations.

9. Assist in purchasing required athletic supplies budgeted and recommend future purchases.

10. Repair sports equipment, and perform some routine maintenance and cleaning tasks as required.

11. Ensure that recreation facilities are operated and maintained effectively and safely and prepared for scheduled events.

12. Directly supervises volunteers and officials in accordance with city policies and applicable laws. Responsibilities include interviewing and training volunteers and officials; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems.

13. Prepares and distributes flyers, brochures, notices, newsletters, schedules for baseball, softball, basketball, soccer, etc.

14. Assists with scheduling and room set-up.

15. Duplicates and distributes material.

16. Assists public with use of department facilities.

17. Corresponds with the media in promoting various activities and arrange for advertising of programs.

18. Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance, cashiering, data processing, and bookkeeping.

19. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

20. Assists in the procurement of department materials and supplies.

21. Operates listed office machines as required.

22. Acts as custodian of departmental documents and records. Establishes and maintains filing systems, control records and indexes using moderate independent judgment.

23. Performs other related duties as required. 

PERIPHERAL DUTIES Operates a vehicle to run errands. Serves as a member of various employee committees, as assigned. DESIRED MINIMUM QUALIFICATIONS Education and Experience:

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping; and
• Two (2) years of increasingly responsible related experience in a recreational position with at least one (1) year at a supervisory level; or
• Any equivalent combination of related education and experience.

Necessary Knowledge, Skills and Abilities: (A) Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices; some knowledge of recreation programs; (B) Skill in operation of listed tools and equipment; (C) Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. (D) Knowledge of and ability to apply rules governing play of each sport offered. (E) Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to speak effectively before groups or volunteers. (F) Demonstrate a dedication to the position and the community; be respectful, consistent, fair and mostly important be flexible. (G)Possess and maintain a valid Texas driver’s license.   TOOLS AND EQUIPMENT USED Personal computer including word processing and spreadsheet software; copy machine; postage machine; fax machine; base radio; calculator; mobile or portable radio; pickup truck; lawn and landscaping equipment, including tractors, mowers, chain saw, edger, weed trimmers, electric motors, pumps, sprinklers; miscellaneous hand and power tools for turf maintenance, carpentry, painting, plumbing, electrical, and cement finishing work; swimming pool equipment including chlorination system, pumps, filtration devices, gauges, etc.   PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves sitting, talking, hearing, using hands to finger, handle or feel objects, tools, or controls and reaching with hands and arms. The employee is occasionally required to walk for long distances. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally push, pull, lift and/or carry up to 50 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works near moving mechanical parts and in outside weather conditions. The employee occasionally works in high, precarious places and is exposed to wet and/or humid conditions, toxic or caustic chemicals, and vibration.  The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet in the office and loud in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required; drug screen; final selection and pre-employment medical examination.  NOTE:  Appointees will be subject to completion of a standard probationary period. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The City of Commerce is an “at will” employer.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.