ASSISTANT CITY MANAGER

JOB SUMMARY

Employee performs a variety of assignments relating to the general administration, planning and evaluation of the operations and programs of city government and is responsible for significant projects assigned by the City Manager that involve a high level of expertise, coordination and analysis. Serves as an advisor to the City Manager and helps to ensure that administrative duties for which the City Manager is responsible are accomplished. Oversees activities of Public Works, Public Utilities, Parks and Recreation, Police, Fire and Municipal Court.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Provides assistance to the City Manager in the preparation and review of resolutions and ordinances.
2. Represents the City Manager at conferences and meetings as requested by the City Manager.
3. Serves as Acting City Manager in the latter’s absence.
4. Assists in preparing material for City Council agendas, attend council meetings and workshops and provides information or technical assistance and follow up as required.
5. Supervises department support staff either directly or through subordinates.
6. Determines work procedures, prepares work schedules and expedites workflow.
7. Issues written and oral instructions.
8. Assigns duties and examines work for exactness, neatness and conformance to policies and procedures.
9. Studies and standardizes department policies and procedures to improve efficiency and effectiveness or operations.
10. Maintains harmony among workers and resolves grievances.
11. Prepares composite reports from individual reports of subordinates.
12. Adjusts errors and complaints.
13. Prepares and documents budget requests; administers adopted budget in assigned areas of responsibilities.
14. Plans, organizes, coordinates, supervises and evaluates programs, plans, services, staffing, equipment and infrastructure of the City of Commerce.
15. Supervises the review of private project development plans for compliance with codes, regulations and standards, adequacy of applications for permits and compliance with approved plans.
16. Oversees the development or update of the city transportation program, sewer plans, water plan and other plans involving the municipal infrastructure.
17. Determines applicable codes, regulations and requirements for assigned projects.
18. Oversees the preparation of engineering plans and specifications, bidding, competency of contractors and vendors and the selection criteria for public contracts.
19. Oversees project management for the construction of the municipal public works and public utilities projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project.
20. Responds to public or other inquiries relative to department policies and procedures.
21. Maintains regular contract with consulting engineers, construction project engineers, city, county, state and federal agencies, professional and technical groups and the general public regarding activities and services.
22. Monitors inter-governmental actions affecting the city.

PERIPHERAL DUTIES

Assists in the training of city personnel in utility plant systems and public works systems and techniques.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

• Graduation from a four-year college or university with a degree in civil engineering, public administration, environmental science, public health or a closely related field; and
• Minimum of five (5) years previous experience as a city manager or assistant city manager with a minimum of at least two (2) years experience as a department head; or
• Any equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities:

• Considerable knowledge of civil engineering principles, practices and methods as applicable to a municipal setting; Thorough knowledge of applicable city policies, laws and regulations affecting all of the City of Commerce departmental activities;
• Ability to communicate effectively, orally and in writing with employees, consultants, other governmental agency representatives, city officials and the general public; Ability to conduct necessary engineering research and compile comprehensive reports.

SPECIAL REQUIREMENTS

Must possess a valid drivers license or have the ability to obtain one prior to employment.

TOOLS AND EQUIPMENT USED

Personal computer, including word processing, spreadsheet and data base; motor vehicle; phone; radio; fax and copy machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, public works facilities and public utilities facilities. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reaching with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch and crawl.

Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

The employee must occasionally push, pull, lift and/or carry up to 25 pounds.

SELECTION GUIDELINES

Formal application; rating of education and experience; oral interview and reference check; drug screening; job related testing may be required; final selection and pre-employment medical examination. NOTE: Appointees will be subject to completion of a standard probationary period.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The City of Commerce is an “at will” employer. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.